Entering into Professional Service Contracts with Design Professionals, Construction Managers, and Professional Land Surveyors—The Request for Qualifications Procedure
Selection of Public Works Professionals to be Based on Qualifications
Notwithstanding any other provision of Idaho law to the contrary, it shall be the policy of the Board that it shall make selections for all professional engineering, architectural, landscape architecture, construction management, and professional land surveying services on the basis of qualifications and demonstrated competence. The Board shall negotiate contracts or agreements for such services on the basis of demonstrated competence and qualifications for the type of services required at fair and reasonable prices.
Procedures to Select Public Works Professionals for Contracts Greater than $25,000
In carrying out this policy the Board shall use the following guidelines when securing contracts for engineering, architectural, landscape architecture, construction management, and land surveying services on projects for which the professional service fee is anticipated to exceed the total sum of $25,000. These guidelines do not apply to professional services contracts previously awarded for an associated or phased project for which the expenditure is otherwise exempt from the bidding process provided by law:
- The Board or its designee will encourage persons or firms engaged in the services being solicited to submit statements of qualifications and performance data.
- The Board or its designee will establish and make available to the public the criteria and procedures used by RISE Charter School for the selection of qualified persons or firms to perform such services.
- The Board shall select the persons or firms it determines to be best qualified to provide the required services, ranked in order of preference, pursuant to RISE Charter School’s established criteria and procedures.
- The Board or its designee shall then negotiate with the highest ranked person or firm for a contract or agreement to perform such services at a price determined by the Board to be reasonable and fair to RISE Charter School after considering the estimated value, the scope, the complexity, and the nature of the services provided.
- In the event the Board or its designee is unable to negotiate a satisfactory contract or agreement with the highest ranked person or firm, it shall formally terminate such negotiations and proceed to undertake negotiations with the next highest ranked person or firm, following the procedure prescribed in Item 4, above.
- If the Board or its designee is unable to negotiate a satisfactory contract or agreement with any of the selected persons or firms, it shall continue with the selection and negotiation process provided in this policy until a contract or agreement is reached.
- When the Board solicits requests for qualifications and proposals for engineering, architectural, landscape architecture, construction management or land surveying services for which the professional service fee is anticipated to exceed the total sum of $25,000, the Board or its designee shall publish public notice in the same manner as required for the bidding of public works construction projects set forth at Policy 7405P.
- In fulfilling the requirements of Items 1 through 7 of this policy, the Board may limit its selection from a list of three persons or firms selected and preapproved for consideration by the public agency or political subdivision. In establishing a preapproved list the Board shall publish notice as set forth in Item 7 of this policy. When selecting from such list, no notice shall be required.
- In fulfilling the requirements of Items 1 through 7 of this policy, the Board may request information concerning a person’s or firm’s rates, overhead, and multipliers, if any, however such information shall not be used by the Board or its designee for the purpose of ranking in order of preference as described in Paragraph 3 of this policy.
Approvals for Phased Projects
When the Board has previously awarded a professional services contract to a person or firm for an associated or phased project, the Board may, at its discretion, negotiate an extended or new professional services contract with the previously selected person or firm.
Cross References: Policy 7405P Procuring Public Works, Services, and Personal Property
Legal References: I.C. § 67-2320
Other References: Policies and Procedures Used Template, Idaho State Department of Education, http://www.sde.idaho.gov/sped/funding/
Policy History:
Adopted on: 12/31/2021
Revised on:
Reviewed on: